n accordance with Board Policy# 5309, the District may collect, retain, use, and disclose student education records consistent with state and federal law.
One type of data found in all student educational records is called “Directory information” which is that information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. The Board designates the following as directory information:
- Student names, addresses, and telephone numbers
- Photographs, including photographs and videos depicting a
student’s participation in school-related activities
- Date and place of birth
- Major field of study
- Grade level
- Enrollment status (e.g., full-time or part-time)
- Dates of attendance (e.g., 2013-2017)
- Participation in officially recognized activities and sports
- Weight and height of athletic team members
- Degrees, honors, and awards received
- Most recent educational agency or institution attended
Except as otherwise stated in Board Policy# 5309, school officials may disclose directory information without the prior written consent of a parent/guardian or eligible student unless the parent/guardian or eligible student specifically notifies the District that the parent/guardian or eligible student does not consent to the disclosure of the student’s directory information for one or more of the uses for which the District would commonly disclose the information (please reference list provided above).
The District will provide parents/guardians and eligible students with a Directory Information Opt Out Form (available for download in the column to the right >>>), listing all uses for which it commonly discloses student directory information. The form will allow the parent/guardian or eligible student to elect NOT to have the student’s directory information disclosed for (1) or more of the listed uses.
Please Note: To ensure that directory information is not improperly used, the Superintendent or designee may require that a person requesting directory information execute an affidavit that, if disclosed, directory information will not be used, rented, or sold for the purpose of surveys, marketing, or solicitation.
